IWeb User Guide

Accountability Record Submission

This function is used to record the submission for accountability, such as receipt of the Temporary Log Report.

If your facility uses the stand-alone VOMS application, Accountability Record Submission is performed in the VOMS application. See the VOMS User Guide for more information.

The Administration > Settings > Properties > Vaccine Management > Display Accountability Report Links on Order option and the Administration > Settings > Accountability Requirements settings must be enabled/configured.

Accountability on Create Order Page

If it has been configured, the accountability document/description, the date of last submission, and whether it is past due or not are displayed under the Order Set. This information cannot be edited; it is a reminder of what else needs to be submitted with the order.

View Accountability Records

Only users from a "state approver" Organization (IRMS) can view accountability records. To do so, click Orders/Transfers > Accountability Submission. The Accountability Record Update page displays.

Select one or more of the following search criteria and click Find. (For some Organizations/Facilities, a list appears automatically without conducting a search. If necessary, select search criteria to narrow down the list of records.) If you want to export the search results in a .csv document instead of displaying them on the page, click Export.

Field	Description
Organization (IRMS)	Select the Organization (IRMS) from the drop-down list.
Facility	Select the specific Facility from the drop-down list.
PIN	If necessary, select the PIN from the drop-down list.
Requirements	To narrow search results, enter the requirements number.
Due Date	Select All, Only Past Due, or Only Within Date from the drop-down list to narrow the search results.

Update/Receive Accountability Records

Before you can update or receive accountability records, you must first conduct a search (see the View Accountability Records section).

The search results list all of the accountability records for Organizations and facilities with a VFC PIN and there is a unique, separate row for each Accountability Requirement/Provider combination. State IIS users can update whomever submitted the documents and save the changes. The updates are then reflected on the Create Order and Approve Order pages.

On the Accountability Record Update page, click the checkbox(es) to select the Organization(s) from which you have received a report, or click Select All. The Current Submit Date defaults to the current date, but can be modified.

Click Save when finished.