IWeb Administrator Guide

User Access Level: Facility Client

Users with the Facility Client user access level in IWeb must select an organization (IRMS) and facility upon login.

IWeb Core Menu Items

Facility Client users have access to the following IWeb core menu categories and items:

Menu Category	Menu Item
Favorites	Add/Edit Favorites
Main	Home
	Login
	Logout
Patient	Search/Add
	Demographics
Vaccinations	View/Add
	Forecast
	Summary
Settings	Personal
	Forecast
Change Password
Help

Permissions

The following permissions are available for use with the Facility Client user access level. See the User Management Settings topic for information on how to assign permissions to users.

Permission

Description

Allow Provider Manual Deduplication

As long as the Allow Provider Manual Deduplication property is enabled, this permission allows the user to view the manual deduplication queue.

Allow Public Lot Addition

When this permission is given, the Funding Source PUB/PRVT options display on the Lot Number Maintenance [Add] page. If this option is not enabled (deselected), the Funding Source field contains PRVT.

This field can work with the property Enable Restriction to Public Lots as follows:

If a Registry Client without this permission logs in and selects a depot organization (IRMS), then creates a new lot, both PUB and PRVT are available for Funding Source regardless of whether the Allow Public Lot Addition permission was granted. The user can create Public or Private lots.
If a provider logs in (non-Depot) with this permission, he or she can select either PUB or PRVT.
If a provider logs in (non-Depot) without this permission, PRVT is the only available Funding Source. The lot is saved in the database as a Private lot.

Block Administered Vaccine Entry

This permission blocks the user from entering administered vaccines.

Block Adverse Reaction

This permission prevents the Adverse Reaction field from displaying.

Block Contraindication

This permission prevents the Contraindications button from displaying on the Vaccination View/Add pages.

Block IWeb Core Access

This permission prevents access to the IWeb Core application specifically for First Responder and Mass Immunization users.

If the Block IWeb Core Access permission is set for a County View user, the Settings menu option is removed from the menu. However, if Block IWeb Core Access permission is NOT set for a County View user, only Forecast (if enabled) displays.

Block Patient Data Access

This permission displays only these menus categories for Registry Client users:

Main
Organization (IRMS)
Facilities
Lot Numbers
Orders/Transfers
Reports
Administration
Help

Organization (IRMS) Client and Facility Client users can only see the above menu categories and the links that are available to them.

This permission enables these reports:

Reports > Reports Module:

Vaccinations Reports
Vaccine Management Reports
Site Information Reports
Vaccines for Children

Reports > State Reports:

All state reports

The Administration menu is enabled only for Registry Client users and offers these sections:

Vacman Vaccine Settings
Define Order Set
Archive Orders

First Responder, Mass Immunizations, and Executive Dashboard are not displayed if the user has Block Patient Data Access. State reports for patient-specific reports are also not available.

Block User Management Access

This permission blocks the user from accessing the User Management pages. See User Management Settings.

Block Vaccination Access

This permission blocks the Vaccinations category from appearing on the menu. See Vaccinations.

Bypass Ordering Requirements

This permission allows the user to skip the Correct Lot Decrementing step in the ordering workflow.

CASA Export

This permission allows the user to access the CASA Export menu category. See CASA Export.

Correct Lot Decrementing

This permission allows the user to correct lot decrementing.

Create/Send Messages

This permission enables the menu and submenu items that allow for messaging within the Organization (IRMS)/Facility. See Messages and Send Automated Messages.

DTT Export Source Option

This permission enables the DTT Export link to display in the Exports menu category. The export source determines whether the original record (reserve) or the current record (master) is exported. See Import/Export.

DTT Import Access

This permission enables the DTT/HL7 Import link to display in the Imports menu category. See Import/Export.

DTT Profile Creator

This permission enables the Create DTT Profile button to display on the DTT Import and DTT Export pages. See Import/Export.

Default Vaccine Management

This permission allows one user from the organization/facility to select a set of default lots for everyone in the organization/facility. It also allows the Default Lot Numbers link to appear in the Lot Numbers menu category and the Facility link to appear in the Settings menu category.

Note icon A user can override this setting by enabling (selecting) the Override Facility Settings option on their Personal Settings.

Executive Dashboard Access

This permission enables the Executive Dashboard menu category and links (Default View and Setup Views) to display. See Executive Dashboard.

First Responder Access

This permission allows users to access the First Responder application. See the First Responder Module User Guide.

Inactivate Lot Numbers

This permission enables the user to inactivate lot numbers.

Inactivate Patients

This permission enables the user to view Inactive patients and inactivate them on the Patient Demographics page.

Lead Management Access

This permission enables the Lead menu (with the Letters, Reports, and Maps links) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide.

Lead View Access

This permission enables the Lead menu (with the Screening History link) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide.

Lot Number Manager Access

This permission enables the Lot Numbers menu category to display. See Lot Numbers.

Lot Number Manager Edit

This permission can only be given if the user has the Lot Number Manager Access permission. This permission (Edit) allows the Lot Number and Manufacturer fields to be modified on the Lot Number Maintenance Update page even if the lot has already been used. All reports and pages that display Lot Number when the lot number has been updated display the new value. These include:

Vaccination Detail
Vaccination Edit
Lot Recall Report
Lot Number Summary
Inventory Transaction Report
Patient Detail Report
Vaccine Lots to Expire Report
Cost Report by Lot Number Report
Vaccine Dispensed Report

The Private/Public Lot Numbers on the Vaccinations View/Add - Select Lot Number page are grayed out. See Lot Numbers.

Manage Reminder/Recall

This permission enables a user to access all options for Reminder Recall: Reminder Recall, Run Templates, Create Templates, and Manage Cohort. See Reminder/Recall.

If the Enable Global Search option has been enabled, Facility Client and Organization (IRMS) Client Users are able to use the Registry Client user's saved searches under the Run Templates option if the IRMS and Facility match. For example, an Organization (IRMS) Client can use global, Organization, and Facility Client users' templates. A Facility Client user can use global and Facility templates. This includes all of the options that are available with Run Reminder/Recall.

Management Reports

This permission enables the Management Reports link under the Reports menu category. See Management Reports.

County View users have limited access to these reports: Pocket of Need, Patients Vaccinated, Doses Administered by Antigen and Age, and Coverage by Vaccine. When County View users are given this permission, the UFM/Scheduling permission is also required. If this permission is not included, these users cannot generate the reports.

Map Designer Access

This permission enables the Map Designer link to appear under the Reports menu category.

Mass Immunizations / Dispensing (WA)

This permission enables the Mass Immunizations application to appear in the Select Application drop-down list. See the Mass Immunizations Module User Guide.

Master Patient Data Access

This permission allows public health users to view private fields for other organizations. This permission can be assigned to Facility Client/View, Organization (IRMS) Client/View, or Registry Client/View users. This permission:

Switches Patient Demographic Detail/Edit to Master View
Displays View Address History on the Patient Demographic Detail page
Displays Patient Changes Report and Patient Queries Report
Displays Manual Deduplication (both Bath and User Report) only for Organization (IRMS) Client and Registry Client users (not Facility Client or View users). The organization (IRMS) drop-down lists are restricted to the user's organization or the organizations belong to the user's Organization (IRMS) Group.
Displays Separate Bad Merges

If this permission is granted, all fields on the Patient Demographics page display the fields from the master record. Also:

If multiple addresses and/or multiple guardians are enabled, the addresses/guardians that display are the current owner's data.
Displays the Patient Demographic Master View (instead of Patient Demographics)
Patient address history displays at the bottom of the screen with the Street, City, State, and Zip Code compressed into one field: Full Address. The Phone number field also displays.

MyIR

This permission displays the MyIR link on the menu for access to the MyIR application.

PHC-Hub Access

This permission allows users to access the PHC Hub application interface. PHC Hub access is controlled by a role-based permissions scheme driven by the permissions and user-access levels defined in IWeb. This permission is a prerequisite to the roles. Roles include:

Administrator - Can see menu items for and change app settings, create/edit import and export profiles including code mapping and registry data flow valve control, and run any report across any IRMSes.
Projects - Can see menu items for and create/edit/work with the interface status manager, contacts, and actions.
Import - Can see menu items for and have use of selecting an import profile and uploading files (available import profiles are restricted if user is an IRMS Client user).
Test - Has access to Test menu including Message Constructor/Deconstructor (quick view) and transaction handler, and code value definitions. (No system changes are made on these pages.)
Review - Can run reports specific to their IRMS/Facility, and review errors and imported messages for profiles in their IRMS.

Also see Keycloak Roles for SSO access.

Physician Administration

This permission enables the Physicians/Vaccinators menu category to appear. See Physicians/Vaccinators.

Provider Ordering

This permission displays the Orders/Transfers menu category and the Alerts, Current List, and Search History options. Before creating a County View user ID, however, the County View user's organization (IRMS) must first enable the Local Approver option. See Orders/Transfers.

Query HL7 Access Only

This permission allows School Nurse users to be given the HL7 Upload permission to send HL7 queries, but not HL7 updates, to the immunization registry. See Import/Export.

Remote Clinic Export

This permission displays the Remote Clinic link in the Exports menu category.

Run Reminder/Recall

This permission displays the Reminder Recall menu category with the Reminder/Recall links. The Save Cohort link does not display on the Output Select page. If the Enable Global Search option is enabled, Facility Client and IRMS Client users can use the Registry Client user's saved searches under Run Templates if the organization (IRMS) and facility match. The Manage Reminder Recall permission enables a user to access all options of Reminder/Recall: Reminder/Recall, Run Templates, Create Templates, and Manage Cohort. See Reminder/Recall.

Security Access

This permission allows specific Administrative reports to appear under Reports > Reports Module. The reports that this enables are:

This is only applicable when the Security module is enabled.

Serology Management Access

This permission displays the Config Serology link on the Administration Main Menu page when the Enable Serology property is enabled. This option was created for providers and public health clinics that were already using the registry for immunizations, but wanted to be able to record serologies for their employees. It is simply a recording tool and does not factor into the forecast. See Config Serology.

Serology View Access

This permission allows recording of serology/titer values, separate from immunization records. The Enable Serology property must be enabled. The Registry Settings permission is required to configure Serology Defaults. See Config Serology.

State/Local Order Approver

This permission enables the user to approve orders that have been sent by providers.

Suppress Demographics Address Check

This permission allows a patient to be added or updated without providing address information. The purpose of this option is to allow administrators to edit fields such as Inactive status even if they do not know the patient's current address.

System Administration

This permission displays the Search/Add link on the Administration Main Menu page. The following options are enabled on the Administration Main Menu page when System Administration is enabled:

IRMS VIS Date Defaults
Doses Administered Report Configuration
Search/Add User
Users Logged In
User Reports
Define Schools
Define School District
Restore Archived Patient
Clear DQA Data
Manual Deduplication
Separate Bad Merges
Ambiguous ID
Run Deduplication
Master Deduplication by External Source
Schedule Recurring Deduplication
Merge History Report
Stop Scheduled Deduplication
Define Deduplication Reasons
Annual School and Grade Updates
Define Report Series
SN Forecast Settings
School Requirements
Manage Grade Levels

(Only Registry Client users with the IWeb System Administration permission can access the PHC Hub App Settings page.)

UFM Access

This permission displays the Scheduled Reports menu category and the Schedule buttons for specific Registry, Quality, and Administrative reports (from the Reports Module). See Scheduled Reports & Job Queue.

Update Facilities Through DTT or HL7

This permission allows existing facilities to be updated from the data submitted via DTT or HL7. This should be used when providers change their facilities frequently and need to maintain them without State Administrator intervention. See Import/Export.

Update Password HL7 Access

This permission allows a user to update their HL7 password. It is used when two systems are synchronizing user information using the MFN HL7 message. For example, if a password is changes on the Hospital A side, this option also synchronizes the IWeb password for the same HL7 user. See Import/Export.

View Pocket of Need Reports

This permission allows the Pocket of Needs Report to be run and viewed (available under Management Reports). See Pocket of Need Report.

Waitlist Access

This permission displays the Waitlist menu under the Patient menu. The facility must also have the Enable Waiting Room property enabled. See Waiting Room and Search/Add/Edit Facilities.